Administration Clerk Vacancies (X19 Posts) at (SAPS)

Administration Clerk Vacancies (X19 Posts) at South African Police Service (SAPS) – Permanent HRD Administrative Opportunities Across Multiple Academies & Divisions 2026

Are you an organised, professional, and detail-oriented individual with strong administrative skills and a desire to support the training and development of South Africa’s police officers? The South African Police Service (SAPS) is recruiting 19 Administration Clerks to join various SAPS Academies and the Division: Human Resource Development across the country.

These are permanent government positions at Salary Level 5 that offer excellent job security, comprehensive benefits, and the opportunity to play a vital support role in one of the most important functions of the SAPS — developing competent and professional police personnel. If you have Grade 12, at least 4 years of relevant experience, and excellent computer literacy, this is your chance to build a stable and meaningful career in the public service while contributing to the growth and efficiency of police training institutions.

Reference Numbers and Centres (X19 Posts total):

• SAPS Academy Chatsworth: Ref No: HRD 33/06/2026 (X1)
• SAPS Academy Paarl (Learner Support): Ref No: HRD 34/06/2026 (X1)
• SAPS Academy Paarl (M&E): Ref No: HRD 35/06/2026 (X1)
• SAPS Academy Hammanskraal (Learner Support): Ref No: HRD 36/06/2026 (X1)
• SAPS Academy Hammanskraal (M&E): Ref No: HRD 37/06/2026 (X1)
• SAPS Academy Roodeplaat (M&E): Ref No: HRD 38/06/2026 (X1)
• SAPS Academy Addo (M&E): Ref No: HRD 39/06/2026 (X1)
• SAPS Academy All Saints (M&E): Ref No: HRD 40/06/2026 (X1)
• Division HRD: ISPD Comp Head, Pretoria: Ref No: HRD 42/06/2026 (X1)
• Division HRD: ISPD Leadership, Management & International Development, Pretoria: Ref No: HRD 43/06/2026 (X1)
• SAPS Academy Benoni (M&E): Ref No: HRD 44/06/2026 (X1)
• Division HRD: BPD Ceremonial Discipline, Pretoria: Ref No: HRD 46/06/2026 (X1)
• SAPS Academy Bhisho (Learner Support): Ref No: HRD 47/06/2026 (X1)
• SAPS Academy Graaff Reinet (Learner Support): Ref No: HRD 52/06/2026 (X1)
• SAPS Academy Philippi (Learner Support): Ref No: HRD 58/06/2026 (X1)
• Division HRD: ETD CDS, Research and Quality Management, Pretoria: Ref No: HRD 64/06/2026 (X1)
• Division HRD: ETD CDS, Quality Assurance & Quality Control Coordination, Pretoria: Ref No: HRD 65/06/2026 (X1)
• Division HRD: ETD CDS, Research & Impact Studies, Pretoria: Ref No: HRD 66/06/2026 (X1)
• Division HRD: ETD CDS, Curriculum Development, Tactical Policing, Pretoria: Ref No: HRD 69/06/2026 (X1)

Salary: R237 453 per annum (Level 05) Closing Date: Applications are open – submit as soon as possible

About the South African Police Service (SAPS) Human Resource Development

The Division: Human Resource Development is responsible for the training, skills development, and continuous professional growth of SAPS members. SAPS Academies across the country deliver world-class training programmes that equip police officers with the knowledge, skills, and values required to serve and protect the public effectively.

Administration Clerks are the administrative backbone of these academies and the national HRD Division. They ensure smooth day-to-day operations, accurate record-keeping, efficient document management, and high-quality support to training programmes. By joining SAPS in this capacity, you will contribute directly to the development of a professional police service while enjoying the stability and benefits of permanent government employment.

These positions are spread across multiple prestigious academies and the national office in Pretoria, offering opportunities to work in dynamic learning environments in different provinces.

Job Purpose

To provide efficient general clerical and administrative support within the Human Resource Development environment. You will handle routine correspondence, maintain filing systems, process documents, support meetings and workshops, and ensure the smooth flow of information and administrative processes at SAPS Academies and the HRD Division.

Detailed Key Responsibilities

As an Administration Clerk, your core duties will include:

• Perform general clerical duties including typing letters, reports, memoranda, and other correspondence.
• Update registers, statistics, and databases accurately and timeously.
• Handle routine enquiries and provide professional customer service to internal and external stakeholders.
• Make photocopies and distribute documents/packages to relevant stakeholders daily.
• Deliver and collect documents from surrounding areas as required.
• Maintain an effective and updated filing system for the office or directorate.
• Provide administrative support during meetings, workshops, and training sessions.
• Manage the flow of documents to and from the relevant office.
• Send and receive emails promptly and professionally.
• Answer and make telephone calls on behalf of the Head of Office and take accurate messages.
• Keep records of all incoming and outgoing post up to date.
• Handle confidential documents with the highest level of integrity.
• Operate standard office equipment (photocopier, telephone, computers, etc.).
• Support the coordination of learner support, monitoring & evaluation (M&E), curriculum development, and other HRD functions.
• Assist with any other reasonable administrative tasks as assigned by supervisors.

The role requires strong organisational skills, the ability to work under pressure, and a high level of confidentiality when handling sensitive information.

Minimum Requirements

• Be a South African citizen (documentary proof required on the day of the interview).
• Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF Level 4 as recognised by SAQA).
• At least four (4) years’ experience in the field of administration or related functions.
• Proficiency in at least English and one other official language.
• General computer literacy (MS Word, MS Excel, MS Office, MS PowerPoint, MS Outlook).
• A valid driver’s licence will serve as an added advantage.
• An applicable three (3) year Diploma / Degree (NQF Level 6 or higher) in Public Administration, Human Resource Management, or related field, as well as relevant training courses, will serve as a strong added advantage.

Competencies and Skills

The ideal candidate will demonstrate:

• Sound knowledge of relevant Public Service prescripts and policies.
• Excellent verbal and written communication skills.
• Strong interpersonal and problem-solving skills.
• Good report writing and presentation abilities.
• Sound planning, organising, and administration skills.
• Strong analytical and facilitation skills.
• Ability to act independently, professionally, accountably, and with credibility.
• Willingness to work under pressure and extended hours when required.
• High level of integrity, confidentiality, and attention to detail.

What SAPS Offers

• Permanent employment with the South African Police Service.
• Attractive salary of R237 453 per annum (Level 05).
• Comprehensive public service benefits including medical aid, pension fund, housing allowance, and generous leave entitlements.
• Opportunities for further training and career progression within Human Resource Development.
• A structured work environment with clear guidelines and support from senior management.
• The pride of contributing to the training and development of police officers who serve and protect the nation.

SAPS is committed to Employment Equity and transformation. Applications from all qualifying candidates are welcome.

How to Apply

Applications must be submitted in the prescribed SAPS format (Z83 form) together with a detailed CV and certified copies of qualifications and ID. Hand delivery or courier is preferred, but e-mail submissions are also accepted at the designated addresses.

Application Addresses (use only one convenient mode):

• Division: Human Resource Development (DIV: HRD): Hand delivery or courier to Shorburg Building, 429 Helen Joseph Street, Pretoria. Email: hagenn@saps.gov.za
• SAPS Academy Chatsworth: Hand delivery or courier to 241 Moorton Drive, Chatsworth, Durban. Email: MolefeM4@saps.gov.za
• SAPS Academy Paarl: Hand delivery or courier to 429 Main Street, Lemoenkloof, Paarl. Email: davidsc3@saps.gov.za
• SAPS Academy Hammanskraal: Hand delivery or courier to 1 Gwala Avenue, Hammanskraal. Email: PitsiM@saps.gov.za
• SAPS Academy Roodeplaat: Hand delivery or courier to Remainder of Portion 3 of 293 JR Moloto Road, Roodeplaat. Email: OosthuizenSterna@saps.gov.za
• SAPS Academy Addo: Hand delivery or courier to Farm 7, Slagboom, Addo. Email: Ganasp3@saps.gov.za
• SAPS Academy All Saints: Hand delivery or courier to R63, Komga Road, Bhisho. Email: NgubekileBG@saps.gov.za
• SAPS Academy Benoni: Hand delivery or courier to 36 Hospital Road, Northmead, Benoni. Email: theronjl@saps.gov.za
• SAPS Academy Bhisho: Hand delivery or courier to R63 Konga Road, Bhisho. Email: MfenguXC@saps.gov.za
• SAPS Academy Graaff-Reinet: Hand delivery or courier to 22 College Road, Robert Sobukwe. Email: MeyerU@saps.gov.za
• SAPS Academy Philippi: Hand delivery or courier to 55 New Eisleben Road, Philippi. Email: SwartlandE@saps.gov.za

Important Application Notes:

• Clearly indicate the Reference Number and specific Academy/Division you are applying for.
• Only shortlisted candidates will be contacted.
• Late applications will not be considered.

Enquiries: Refer to the detailed contact list in the original advertisement for each specific Academy.

Why Work as an Administration Clerk with SAPS Human Resource Development?

Administration Clerks are essential to the successful delivery of police training programmes. In this role, you will support the development of SAPS members, contributing indirectly to a more professional and effective police service. The positions at various academies offer the chance to work in dynamic learning environments while enjoying the stability and benefits of permanent government employment.

This is an excellent opportunity for organised and reliable individuals who want a long-term career in public administration with clear pathways for growth. Many Administration Clerks in SAPS progress to senior administrative or specialist HR roles through dedication and performance.

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Apply now and become part of the team that supports the training and development of those who protect South Africa. This is your opportunity to serve with professionalism as an Administration Clerk with the South African Police Service.

The South African Police Service is an equal opportunity employer committed to diversity and transformation.