Registry Clerk Vacancies 2026 -SAPS

Registry Clerk Vacancies 2026: SAPS Western Cape Government Offers Salary of Up to R279,708

The Western Cape Government, through the Department of Police Oversight and Community Safety, is inviting applications for the position of Registry Clerk: Specialised Auxiliary Services. This opportunity is suitable for applicants who have completed Grade 12 and have an interest in registry administration, filing, document management and general office support.

The position offers an annual salary ranging from R237,453 to R279,708, depending on the applicable salary progression and conditions. Candidates who meet the advertised requirements are encouraged to apply online before the closing date of 9 November 2026.

This role is important for ensuring that official documents and correspondence are properly received, recorded, stored, retrieved and processed within the department.

Registry Clerk Vacancy Details

• Department: Police Oversight and Community Safety
• Employer: Western Cape Government
• Job Title: Registry Clerk: Specialised Auxiliary Services
• Reference Number: POCS 19/2026
• Post Number: POST 37/312
• Salary: R237,453 – R279,708 per annum
• Salary Level: Level 05
• Location: Police Oversight and Community Safety, Western Cape
• Minimum Qualification: Grade 12 or equivalent
• Closing Date: 9 November 2026
• Application Method: Online applications only

Minimum Requirements

Applicants must meet the following requirements to be considered for the Registry Clerk position.

Educational Qualification

• A Senior Certificate, Grade 12 or an equivalent qualification.

Knowledge and Competencies

Applicants should have knowledge of registry duties and procedures, including receiving, recording, filing, storing and retrieving documents.

Candidates should also have:

• An understanding of data capturing and basic computer operations.
• Knowledge of the legislative framework governing the Public Service.
• An understanding of document storage and retrieval procedures.
• Knowledge of registry operations and record management.
• Basic numeracy skills.
• Good language and communication skills.
• Computer literacy.
• Planning and organisational skills.
• Good verbal and written communication skills.

Applicants should be able to handle administrative tasks accurately and maintain an organised filing system.

Duties and Responsibilities

The successful candidate will support the department’s registry and document management functions.

1. Provide Registry Counter Services

The Registry Clerk will assist with registry counter services, helping ensure that documents and records are handled appropriately. This may include receiving and directing documents according to established procedures.

2. Handle Incoming and Outgoing Correspondence

The employee will be responsible for handling correspondence entering and leaving the department. Documents must be processed and managed according to the applicable registry procedures.

3. Maintain Filing and Records

The position involves providing an effective filing and record management service. This includes keeping documents organised so that authorised staff can locate and retrieve records when needed.

4. Operate Office Machines

The successful applicant will operate office equipment required for registry functions. Candidates should be comfortable working with computers and other relevant office machines.

5. Process Documents for Archiving or Disposal

The Registry Clerk will process documents for archiving or disposal in accordance with the applicable procedures. Proper document handling is important for maintaining accurate and organised government records.

Skills Needed for This Position

The ideal candidate should be organised, accurate and able to follow administrative procedures. Since the role involves handling official documents, attention to detail and responsible recordkeeping are important.

Good communication skills will help the employee interact with colleagues and members of the public where necessary. Computer literacy is also useful for data capturing, document processing and maintaining records.

Applicants who enjoy administrative work and are interested in developing their experience in the public service may find this opportunity suitable.

How to Apply for the Registry Clerk Job

Applications will only be accepted online. Applicants must submit their applications through one of the official Western Cape Government recruitment platforms.

Apply through either of these websites:

• Western Cape Government Jobs: http://www.westerncape.gov.za/jobs
• Western Cape Government e-Recruit: https://westerncapegov.erecruit.co

When applying, search for Registry Clerk: Specialised Auxiliary Services, reference number POCS 19/2026. Read the complete advertisement and follow the instructions on the recruitment portal.

Ensure that your application is completed correctly and submitted before the deadline. Late applications will not be considered.

What Happens After Applying?

Shortlisted candidates will be required to attend interviews on the date and at the time determined by the department.

They must also submit completed and signed vetting forms and supporting documents within the timeframe communicated by the Western Cape Government and before the interview date. Failure to provide the required documents without reasonable justification may result in the applicant no longer being considered.

Shortlisted candidates will undergo two pre-entry assessments:

• Practical assessment: To assess suitability against the technical and general requirements of the position.
• Integrity assessment: To assess ethical conduct.

The department will also consider its employment equity targets during the selection process. By applying, candidates consent to the department contacting previous employers or managers for employment references, including enquiries about disciplinary records and reasons for leaving previous employment.

Need Help With Your Online Application?

If you experience technical difficulties with the online application system, contact the Western Cape Government’s technical support helpline.

Technical support number: 086 137 0214

Support is available Monday to Friday, from 08:00 to 16:00.

For questions about the position itself, contact:

Enquiries: Ms Leandré Barends
Telephone: (021) 483 3414

Closing Date

The closing date for the Registry Clerk: Specialised Auxiliary Services position is 9 November 2026.

Interested applicants should submit their online applications as early as possible. Remember that the department will not accept late applications or applications submitted through other methods.

Final Thoughts

The Western Cape Government Registry Clerk vacancy offers an opportunity for Grade 12 holders interested in administrative work and public service. The successful candidate will assist with correspondence, filing, document storage, recordkeeping and other registry functions.

If you meet the minimum qualification requirements and have the necessary administrative and computer skills, review the official advertisement and submit your application online before the closing date.

Important: Use the official Western Cape Government recruitment platforms and be cautious of anyone asking for payment in exchange for employment.