Vehicle Admin Clerk – Halfway Toyota Honeydew
Location: Honeydew, Gauteng, South Africa
️ Closing Date: 21 November 2025
Job Type: Permanent
Salary: Market Related
Reference: Toy_Hon_2879
About the Opportunity
Halfway Toyota Honeydew, part of the renowned Halfway Group, is seeking a detail-oriented and dedicated Vehicle Administration Clerk to join its dynamic team. This position plays a vital role in supporting the dealership’s operational efficiency by ensuring accurate administration, record-keeping, and coordination of all vehicle-related documentation and processes.
If you are passionate about the motor industry, have a strong eye for detail, and thrive in an organized, high-energy environment, this could be the perfect role for you.
Overview of the Role
As a Vehicle Admin Clerk, you will be responsible for managing the full administrative process of new and used vehicles within the dealership. This includes stocking, invoicing, licensing, registration, fitment coordination, and handling traffic fine and e-toll administration. You’ll work closely with the sales and management teams to ensure that all vehicle documentation is accurate, compliant, and completed in line with company policies and dealer standards.
Your work will directly contribute to the dealership’s efficiency and customer satisfaction, ensuring a smooth and professional handover process for every vehicle sold.
⚙️ Key Responsibilities
In this role, you will be expected to perform a variety of important administrative tasks, including:
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Vehicle Stocking:
Ensuring all vehicles (new and pre-owned) are correctly stocked on the dealership system with accurate details and pricing. -
Vehicle Invoicing:
Generating and managing invoices accurately in accordance with dealership and OEM (Toyota) procedures. -
Order Management & Fitments:
Placing orders for vehicles and coordinating any fitments or accessories as required before delivery. -
License and Registration:
Managing the entire licensing process, including applications, renewals, and tracking of vehicle registration documents. -
Key Control:
Maintaining an accurate key control register and ensuring that all vehicle keys are safely stored and accounted for. -
Traffic Fine & E-Toll Administration:
Handling and resolving all traffic fine and e-toll matters efficiently to ensure compliance and avoid unnecessary costs. -
General Administrative Support:
Assisting the sales and finance departments with any vehicle administration queries and ensuring all files are up to date and audit-ready.
Minimum Qualification Requirements
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Grade 12 / Matric Certificate (essential).
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Additional qualifications in Office Administration or Motor Industry Management will be advantageous.
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Familiarity with Evolve and e-Toyota systems will be highly beneficial.
Experience Requirements
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Minimum of 2 years’ experience in vehicle administration within a dealership environment.
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Proven track record of handling stocking, invoicing, and vehicle licensing processes.
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Experience working in an automotive franchise (Toyota experience advantageous).
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Sound understanding of dealership workflows, documentation, and compliance procedures.
Personal Attributes & Competencies
To succeed in this role, the ideal candidate must be:
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Highly organized and detail-oriented, with the ability to manage multiple tasks accurately.
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A team player, capable of collaborating effectively with colleagues across different departments.
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Able to work under pressure and meet deadlines without compromising quality.
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Self-disciplined, reliable, and committed to following company policies and procedures.
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Possess strong communication skills, both written and verbal.
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Ethical and trustworthy, with a commitment to maintaining confidentiality and professionalism.
Why Join Halfway Toyota Honeydew?
Working at Halfway Toyota means becoming part of one of South Africa’s most respected automotive groups. You’ll join a team that values integrity, teamwork, and customer excellence. We invest in our employees through continuous training, opportunities for growth, and a supportive work environment.
Halfway dealerships are known for their commitment to service quality, innovation, and employee development. Joining this team means being part of a brand that’s trusted by thousands of South Africans.
Application Details
Closing Date: 21 November 2025
Location: Honeydew, Gauteng
Job Reference: Toy_Hon_2879
Remuneration: Market Related (Cost to Company)
If you meet the above requirements and are ready to take your automotive administration career to the next level, we’d love to hear from you.
Apply Online: Click here to apply on the Halfway Group recruitment portal
✅ Join Halfway Toyota Honeydew – where professionalism meets passion.
Help us deliver a seamless vehicle ownership experience, one car at a time.
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