Administration Clerk Opportunities (27 Posts)

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Administration Clerk Opportunities (27 Posts) at Department of Justice and Constitutional Development

Table of Contents

Reference Numbers:

Odendaalsrus: 25/20/FS (3 Posts)
Bloemfontein: 25/21/FS (2 Posts)
Kroonstad: 25/22/FS (4 Posts)
Parys: 25/23/FS (2 Posts)
Jacobsdal: 25/24/FS (2 Posts)
Smithfield: 25/27/FS (1 Post)
Botshabelo: 25/28/FS (1 Post)
Bothaville: 25/29/FS (1 Post)
Fauresmith: 25/30/FS (1 Post)
Boshof: 25/31/FS (1 Post)
Petrusburg: 25/32/FS (1 Post)
Hartswater: 03/25/NC/HAR (1 Post)
Phillipstown: 04/25/NC/PHIL (1 Post)
Upington: 05/25/NC/UPT (1 Post)
Calvinia: 06/25/NC/CAL (1 Post)
Port Nolloth: 07/25/NC/PORT (1 Post)
Galeshewe: 08/25/NC/GAL (1 Post)
Kimberley: 23/25/NC/KIM (1 Post)
Ditsobotla: 25/VA15/NW (1 Post)

Location: Free State, Northern Cape, North West (Magistrate’s Offices as listed)
Salary: R228,321 – R268,950 per annum (Level 5, performance agreement required)
Job Type: Permanent
Closing Date: 4 August 2025 at 23:59

Join the Department of Justice and Constitutional Development as an Administration Clerk

The Department of Justice and Constitutional Development (DOJ&CD) is seeking 27 dedicated Administration Clerks to provide essential clerical support across various Magistrate’s Offices in the Free State, Northern Cape, and North West provinces. As a cornerstone of South Africa’s justice system, the DOJ&CD is committed to deepening democracy and ensuring access to justice for all. If you have a Grade 12 qualification, strong organizational skills, and a passion for public service, apply now to contribute to this vital mission!

Job Overview

As an Administration Clerk, you will provide critical administrative support to ensure the smooth operation of Magistrate’s Offices in locations such as Odendaalsrus, Bloemfontein, Kroonstad, Hartswater, Upington, and Ditsobotla. This permanent role involves clerical duties in supply chain, personnel, financial administration, and general office support, offering a stable career in the public sector with opportunities to make a meaningful impact.

Key Responsibilities

Clerical Support Services:
- Perform general administrative tasks, including document management, filing, and data capturing.
- Assist with correspondence and communication with internal and external stakeholders.
Supply Chain Support:
- Manage requisitions, stock control, and procurement processes within the Magistrate’s Office.
- Ensure accurate record-keeping for supplies and assets.
Personnel Administration:
- Support HR functions, such as maintaining employee records and processing leave applications.
Financial Administration:
- Assist with budget tracking, processing payments, and handling petty cash.
- Ensure compliance with financial policies and procedures.
General Duties:
- Provide customer service to court staff and visitors.
- Perform ad hoc administrative tasks as directed by supervisors to support office operations.

Requirements

Education: Grade 12 certificate or equivalent qualification (NQF Level 4).
Skills and Competencies:
- Good communication skills (verbal and written).
- Computer literacy (MS Office: Word, Excel, Outlook).
- Strong administrative and organizational skills.
- Ability to work under pressure and meet deadlines.
- Excellent interpersonal relations and customer service skills.
- Proficiency in document management and filing systems.
Additional:
- Clear criminal record.
- South African citizenship.
- Preference for candidates from designated groups (Black, women, people with disabilities) to meet Employment Equity objectives.

Why Join the DOJ&CD?

The DOJ&CD is an equal opportunity employer dedicated to upholding the Constitution of South Africa and promoting social justice. By joining our team, you’ll enjoy:

Competitive Salary: R228,321 – R268,950 per annum, with a performance agreement.
Stable Employment: Permanent position with a 12-month probation period.
Meaningful Impact: Contribute to accessible justice and public service in communities across the Free State, Northern Cape, and North West.
Diverse Workplace: Commitment to Employment Equity and reasonable accommodation for people with disabilities.
Career Stability: Work in a respected public sector institution with a focus on professional development.

Application Process

To apply for the Administration Clerk positions, follow these steps:

Choose Your Centre: Select the specific Magistrate’s Office and reference number for the position you’re applying for (e.g., Bloemfontein: 25/21/FS). A separate application is required for each centre.
Prepare Your Application:
- Complete the Z83 application form (available at www.dpsa.gov.za), ensuring all sections, including Part F (re-employment conditions), are filled.
- Include a detailed CV highlighting your qualifications, skills, and experience.
- Attach certified copies (not older than 6 months) of your South African ID and Grade 12 certificate.
- Indicate the relevant reference number on your application.
Submit Your Application:
- Free State:
  - Postal: The Director: Human Resource, Private Bag X20578, Bloemfontein, 9300.
  - Hand Delivery: No. 108 St Andrew Street, Bloemfontein.
  - Online: https://forms.office.com/r/X2XaVPasWu.
- Northern Cape:
  - Postal: The Provincial Head: Justice and Constitutional Development, Private Bag X6106, Kimberley, 8300 (use courier services due to postal challenges).
  - Hand Delivery: New Public Buildings (Magistrates Court), Knight and Stead Streets, 7th Floor, Kimberley, 8301.
  - Online: https://forms.office.com/r/X2XaVPasWu.
- North West:
  - Postal: The Provincial Head, Private Bag X2033, Mmabatho, 2735.
  - Hand Delivery: 22 Molopo Road, Ayob Gardens, Mafikeng.
  - Online: https://forms.office.com/r/X2XaVPasWu.
Note:
- Applications must be submitted by 4 August 2025 at 23:59.
- Shortlisted candidates will undergo personnel suitability checks (criminal record, citizenship, qualification, and financial/asset verification) and a security clearance process.
- Only shortlisted candidates will be contacted. If you do not hear back within 3 months, consider your application unsuccessful.
- The DOJ&CD reserves the right not to fill these positions.
- Applications not using the Z83 form or missing required documents will be disqualified.

Enquiries

Free State: Ms N Dywili, Tel: (051) 407 1800
Northern Cape: Mr N Leshage, Tel: (053) 802 1300
North West: Ms PM Seletedi, Tel: (018) 397 7088/7106

Additional Information

Employment Equity: The DOJ&CD prioritizes candidates from designated groups (Black, women, people with disabilities) to meet its Employment Equity objectives, in line with the Employment Equity Act, 1998. Reasonable accommodation is provided for people with disabilities, including where a driver’s license is required.
Probation Period: Successful candidates will serve a 12-month probation period.
Company Legacy: The DOJ&CD is a cornerstone of South Africa’s justice system, guided by Section 165 of the Constitution, ensuring fair and accessible legal services.

Apply now to join the Department of Justice and Constitutional Development as an Administration Clerk and contribute to justice delivery in South Africa! Visit https://forms.office.com/r/X2XaVPasWu or submit via the specified postal/hand-delivery addresses.

Disclaimer: Verify all details on the official DOJ&CD or DPSA websites (www.justice.gov.za, www.dpsa.gov.za). Beware of scams requesting payment for applications.