ADMINISTRATION CLERK LEVEL 5
Reference Number : REFS/013909
Directorate : STAFF DEVELOPMENT/CETU
Number of Posts : 1
Package : R 176 310.00 per annum (plus benefits)
Enquiries : ENQUIRIES: Ms Kelembe K (Nursing Service Manager) Tel No: (012) 318 6634
Requirements :
Minimum of Grade 12 or equivalent qualification, a recognised qualification in Office Management /Administration or equivalent. Knowledge of administrative processes, advanced use of MS Office and Internet. Proficiency in English and sound verbal and written communication skills. Sound planning and organizational skills. Ability to communicate well with people at different levels and from different stake holders. Problem solving and conflict management skills. Good interpersonal skills and discipline. Ability to work in a team. High level of reliability and ability to handle information confidentiality. Ability to act with tact and discretion. Good . telephone etiquette. Must be able to work under pressure, take initiative and work independently. Application of legislation and policies related to administrative processes and information security measures. Experience in office management and administration or secretarial duties will be an added advantage.
Duties :
Manage and organize the functions of the unit. Operate office machinery including photocopiers, printers and scanners. Manage work schedules, calendars and appointments. Prepare meetings agendas, attend meeting to take notes and write minutes. Communicate with staff, students and other stakeholders. Give and receive information, address questions and complaints and take orders. Type, format, proofread and edit notes or dictation. Compile and maintain records of office activities and student documents. Maintain proper and update systems for filing, inventory and data capturing. Prepare and distribute training memo’s, student’s documents and any other correspondence related to the unit to various stakeholders. Order material, supplies and other services as needed. Execute any other duties as delegated by supervisor.
Notes :
Medical surveillance will be conducted on the recommended applicants, at no cost. People with disabilities are welcome to apply. Applications must be filled on a new Z83 form effective from 1 January 2021 accompanied by a CV highlighting or stating the requirements mentioned above; and Required documents need not be certified when applying for a post, only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from HR. Applicants who do not comply with the above mentioned requirements will not be considered. Applicants must indicate the post reference number on their applications. Failure to submit the required documents will result in the application not being considered. Qualifications of candidates recommended for appointment will be verified. Persons in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA). Candidates will be subjected to security screening and vetting process Applications received after closing date will not be accepted. The Department reserves the right to not make an appointment. Candidates will be expected to be available for selection interviews on the date, time and place determined by the Department.
Applications must be submitted to:
Kalafong Provincial Tertiary Hospital,
Human Resource Department,
Private Bag X396,
Pretoria,
0001.
Hand Delivery at Kalafong Security Gate and sign in register book
or apply online at https://professionaljobcentre.gpg.gov.za/Public/ViewJob.aspx?u=Ri+aNsDPLRku6Oen2aBhAA==
PLEASE NOTE:
The Public Service does not charge any fees for applying for posts. Should you be asked for a fee, please let the authorities know.
Employer : Department of Health
Location : KALAFONG PROVINCIAL TERTIARY HOSPITAL
Closing Date : 13-May-2022
Criteria Questions
Do you have minimum of Grade 12 or equivalent qualification?
Do you have a recognised qualification in Office Management /Administration or equivalent?
Do you have experience in Office management and Administration or secretarial duties?
Please Notes :
Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.